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About Us

Finding Inspiration in Every Turn

The Rovin' Pebbles RV Club membership is open to residents of the PebbleCreek retirement community in Goodyear, Arizona who have an interest in recreational vehicles.

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Our Story

The Rovin' Pebbles RV Club was founded in 1978, with 14 original members.  The club's membership is open to residents of the PebbleCreek retirement community in Goodyear, Arizona who have an interest in recreational vehicles.  The club grew to as many as 73 RVs and 135 members. As a result of the COVID pandemic, the club now has approximately 40 RVs and 55 members.

If you are interested in joining us, click HERE.

Meet Our Leaders

Our By-Laws

Section 1. Name

The name of this club shall be the Rovin’ Pebbles RV Club.

Section 2. Organization, Purpose and Operation

2.1 Organization. The Club shall be a nonprofit organization governed by a Board of Officers and Directors. Election of Board members shall occur annually at a regularly scheduled club meeting the first week of November. The Board will consist of the following officers: President, Vice President, Secretary/Treasurer or Secretary and Treasurer, three Directors and the immediate past President. The President, with the approval of the Board, will appoint committee chairs as club needs require.

2.2 Purpose. The purpose of the Club is to organize PebbleCreek recreational vehicle owners for safe, healthy, and enjoyable recreational activities.

~ Providing caravan destinations for members

~ Using volunteer wagonmasters to plan and lead members on caravans

~ Encouraging participation of recreational vehicle owners through communication and social events

2.3 Operation. Business will be conducted democratically and in accordance with the PebbleCreek Homeowner’s Association (PCHOA) Rules.

 

Section 3. Membership

3.1 Eligibility. Membership shall be limited to Pebblecreek owners and residents.

3.2 Member Waiver Form. Each member/participant shall complete a waiver form prescribed by the PCHOA. The completed form will be kept in a file maintained by the Vice President of the Club.

3.3 Remuneration. No individual of the Club may receive compensation for services rendered in support of the activities of the Club or from nonmembers or outside sourceswithout approval of the PebbleCreek Homeowner’s Association (PCHOA) Board of Directors. This includes merchandise, services, benefits or rebates from vendors providing services or merchandise to the Club that are not provided to every member. With the approval of the Board, discounts to members for merchandise or services that are provided equally to all members or participation in a particular activity sponsored by the Club may be permitted.

Revised 11/6/19:

Section 4. Board of Officers and Directors

4.1 Officers. The officers of the Club will be President, Vice President, Secretary/Treasurer, three (3) Directors and the immediate past President. They will be elected for a term of one year and will serve until successors are elected and or qualify.

 

4.2 The Club Board. The Club’s affairs will be managed by a Board composed of the Officers, Directors and immediate past President.

4.3 Removal of an Officer or Director. Any Club member may propose a removal. If ten percent (10%) or more members concur in the proposal, a meeting of Club members will be held. At the meeting, the reasons for removal will be presented and the Board member in question will be given an opportunity to be heard. At the conclusion of the hearing portion of the meeting, the proposal will be put to vote. Removal of a Board member requires the vote of a simple majority of those present. In the event a Board member is removed from office, the Vice President will notify the Board member in writing.

 

Section 5. Duties of the Officers

 

5.1 President

A. Shall preside over Club meetings and assure the Club remains in compliance with PCHOA Rules applicable to it.

B. Shall act as principal liaison between Club and PCHOA Board, preparing and filing with the PCHOA Rules Compliance Committee (RCC) and the annual submission required under the PCHOA Rules.

C. Shall prepare and file any notices the PCHOA rules require the Club to file with the RCC or other PCHOA committees.

D. Shall be the chief spokesperson initiating Board meetings when deemed appropriate.

E. Shall have a vision about where to take the Club consistent with the wishes of its members.

F. Shall appoint with Board approval, all committee chairpersons.

G. Shall appoint, with Board approval, an interim replacement in the event of vacancies on the Board until the next official election.

H. Shall oversee the activities of the other Officers and Directors.

I. Shall be authorized to sign checks drawn on the Club’s bank account.

 

5.2 Immediate Past President

The immediate past President will act as a Director on the Board for continuity from one administration to the next.

 

5.3 Vice President

A. Shall perform duties of the President in the event of the President’s absence.

B. Shall perform other duties assigned by the President.

C. Shall chair a committee to prepare the next year’s caravan schedule.

D. Shall be the Wagon Master liaison for following club procedures and questions.

E. Shall keep completed member waiver forms and emergency contacts per the current roster.

F. Shall keep archive files of past caravans provided by Wagon Master.s

 

5.4 Secretary/Treasurer

Revised 11/6/19

A. Shall maintain Club financial records. (Treasurer)

B. Shall keep minutes of all meetings and issue to Club Members. (Secretary)

C. Shall conduct all correspondence relating to Club business. (Secretary)

D. Shall furnish reports to the PCHOA as may be required. (Treasurer)

E. Shall maintain up-to-date membership roster. (Treasurer)

F. Shall be authorized to sign checks drawn on the Club’s bank account. (Treasurer)

G. Shall receive and deposit all funds due to the Club. (Treasurer)

H. Shall pay all outstanding debts. (Treasurer)

I. Shall prepare and submit year-end reports to the Board, membership and PCHOA as required. (Treasurer)

 

5.5 Three elected Directors shall sit on the Board with the other officers to guide the business of the Club. The Directors shall have the responsibility of greeting all new guests. They shall introduce those guests to the membership and to be the Club’s liaison. They shall see to it that all new members are comfortable with the Club’s activities and caravans and receivethe club information and flyer.

Section 6. Election of Officers and Directors

6.1 Election. All Officers and Directors are elected for one year terms. The election shall occur annually at the regularly scheduled Club meeting the first week of November. Election must be by a majority of the members in attendance at the election meeting.

6.2 Commencement of Terms. Newly elected officers will begin their term on January 1st of the year following the election and ends the last day of the calendar year.

 

6.3 Successive Terms. All Officers and Directors in good standing may run for re-election.

Section 7. Meetings

7.1 Regularly scheduled Club meetings. Club meetings are held the first Wednesday of each month starting in October and ending in May.

 

7.2 Board Meetings. Board meetings may be called at the discretion of the President at any time.

Section 8. Committees

Committees may be established by the President, with Board approval, as needed.

Section 9. Dues, Fees and Authority for Expenditure

9.1 Dues. Initial membership dues are $17.50 per person, which includes a name badges ($7.50). The annual membership dues for the calendar year shall be $10.00 per person payable in January. Dues may be changed by majority vote at a regularly scheduled club meeting.

Revised 11/6/19

9.2 Fees. Fees for activities must be approved by the Board.

9.3 Authority for Expenditure. Board approval is required for expenditures in excess of $100.00.

Section 10. Amendments

Written notice of a proposed amendment or amendments to these bylaws shall be given to the Board at least two weeks prior to a regularly scheduled Club meeting. Final action on these proposals shall be decided by the majority vote of the members present at such meeting.

Section 11. Dissolution

In the event of the dissolution of the Club, the following actions will take place.

A. The Club will notify all members of dissolution and advise them that they are liable for any outstanding debts.

B. The Club will pay all outstanding debts.

C. After debts are paid, any monies received from members that can be equitably returned to the members may be returned to them if the Club elects. Monies not so returned and any other monies held by the Club will be donated to a charitable organization or the PCHOA.

D. The Club will obtain approval of dissolution from the PCHOA Board of Directors.

(Report revised on: November 6, 2019)

Our Club Handbook

PEBBLECREEK RV CLUB HANDBOOK

GOODYEAR, AZ

(Revised May 29, 2021)

 

  • Table of Contents:

    Dues and Fees Information.............................................................

    Caravan Schedules and Destinations.............................................

    RV Club Meetings.............................................................................

    Operating Policies............................................................................

    Leadership.........................................................................................

     Board of Directors........................................ .................................

     President.........................................................................................

     Vice President.................................................................................

     Secretary/Treasurer.........................................................................

     Directors...........................................................................................

     Club Publicist...................................................................................

     Audit Committee.............................................................................

    Wagonmaster Duties...........................................................................

    Guest Policy..........................................................................................

    Section Leader......................................................................................

    Tail Gunner............................................................................................

    Caravan Rules of the Road..................................................................

  • Dues and Fee Information

     Initial membership dues are $17.50 per person, which includes a name badge ($7.50).

     Annual membership dues are $10.00 per person each calendar year. There is a grace period for receipt of payments until January 31 of the following year. If not received by January 31, membership status will

    be placed on inactive status. New members joining after October 1

    st will be considered members for thefollowing year.

     You may pay your dues at Club functions or you may mail them to the Club Treasurer at the address listed on the website.

     Caravan fee for persons participating in a caravan will be $5.00 per person or $10 per rig (for a two-person rig), per caravan. Wagonmasters, for their specific caravan, will not pay the caravan fee for that

    caravan.

     There will be no fee for informal caravans. (Currently not required by Club vote)

  • Caravan Schedules and Destinations

     Caravan schedules will be set up by the Caravan Schedule Committee and presented to the membership.

     The schedule will be set so that caravans occur approximately every 4-6 weeks. Avoidance of holidays and scheduled Club meetings will modify this time span, as necessary. Wagonmasters may modify the specified date and location as unforeseen circumstances might dictate. Destinations will be determined by membership interest preferences.

     Wagon Masters for caravans will be selected on a voluntary basis.

     An signed Emergency Contact and Waiver form is required to be on file with the Club before attending any caravan or club function.

     

  • RV Club Meetings

     Meetings will be held on the 1stWednesday of each month at 4:30 pm in the Palm Room at Eagles Nest. Check the website for updates.

     Meetings will consist of up-coming events, caravan information, and any other information/decisions for the purpose of running the Club. As time and interest allow, the meetings may expand to include speakers

    of interest, i.e. RV maintenance, etc.

     Socializing will follow the meetings, with volunteer members bringing goodies and/or beverages per Robson requirements.

     The December meeting is typically a Christmas Dinner Party. Check website for details.

  • Operating Policies

     Club Officers’ nominating committee will be selected before November of each year. The proposed slate will be presented and voted upon during the November annual business meeting.

     Caravan schedules will be set up by the Caravan Schedule Committee and presented to the membership so that caravans occur approximately every 4-6 weeks. Avoidance of holidays and scheduled Club meetings

    will modify this time span, as necessary. Destinations will be determined by membership interest preferences.

     Wagonmasters for caravans will be selected on a voluntary basis.

     Board meetings will be held, as necessary, to ensure the smooth operation of the Club and to determine proposals to be brought up to the membership at the meetings.

     Committees and chairs will be set up, as necessary.

     The Pebblecreek RV Club formal Bylaws, revised 11/6/2019, take precedence over this handbook in case of any ambiguity. A copy of these Bylaws is on our website.

CLUB LEADERSHIP

  • Board of Directors:

 Consists of the persons holding the offices of President, Vice President, Secretary, Treasurer, three Directors, and past President.

 Presents a slate of officers to the general business meeting each year (or appoints a nominating committee to present a slate of officers)

 Appoints other committees as needed

 Meets as necessary to oversee a smooth operation of the Club.

 

  • President:

     Presides at all meetings except Caravan Meetings

     Manages the activities of the Club to meet the objectives of the Club

     Appoints a three (3) member audit committee (at least one person will be a non-board member) to audit the books every January

     Confers with the Treasurer regarding monthly information to be disseminated and status of the treasury

     Signature required on bank checking account

     Will assume duties as a past president for the year following presidency

     Prepares an agenda for each meeting for the membership

     E-mail reminder of the next meeting to all members

     Schedules at least one Board meeting annually

     Reserves facilities for the December Holiday Party

     Reserve the meeting room for the Club for the following year by giving a meeting dates schedule to the Activities Office for their monthly calendar. (This is usually done in October)

     Inform PebbleCreek club front office of the new “contact” persons to be listed on the PebbleCreek website (www.Pebblecreekhoa.org) when new officers are in place.

  • Vice President:

     Presides at all meetings (except Caravan meetings) if the President is absent, and will perform all

    other duties as may be assigned by the President or the Board

     Appoint a committee to prepare the next caravan schedule (about 1-1 ½ years in advance)

     Retains the original Emergency contact and Member Waiver Forms for Robson (prescribed waiver form

    by the PCHOA/Robson) and NO BLAME WAIVER form for the club which includes a signature sheet

    required to be signed by each member of the club

     Shall be the Wagon Master liaison for club procedures and questions

    Makes and keeps duplicate copies of Emergency Contact and Waiver form

     Distributes Emergency Contact and Waiver Forms Book to Wagonmasters prior to caravans

     Updates Emergency Contact and Waiver Forms Book as membership increases or decreases.

     Has membership review his/her Emergency Contact information annually.

     Retains files containing itineraries/brochures, etc. on all past caravans to be used for future planning to the same destinations.

     Verifies to the Wagon master that all participants have a signed the Emergency Contact and Waiver form prior to caravan departure.

  • Secretary:

     Record and preserve the minutes of all club and board meetings (except Caravan meetings) and

    keep accurate records and report thereon at regular meetings of the Board and regular Club meetings

     Shall conduct all correspondence relating to Club business

     Keep all records in Secretary book up to date

     

  • Treasurer:

     Shall be the custodian of all Club funds and hold them on deposit in banks and/or savings and loan

    associations licensed to do business in Arizona and insured by an agency of the Federal Government. Fill

    out required signature card each year.

     Pay all bills and keep receipts for expenditures

     Turn over Treasurer’s books to Audit Committee for audit in March.

     File year-end report as required by PCHOA

     Keep all records in Treasurer book up to date. This includes, but is not limited to, a comprehensive listing

    of all Club members, dues payments and attendance, etc.

     Hand out official name tags to new members

     Inform the Board of new members

     Update dues on website and reconcile with Dues Report monthly

     Prepare monthly attendance list and guest list for meetings

     

  • Directors:

     Four directors: Past President and three elected Directors (Guest, New Member, Member)

     Sit on the Board of Directors with the other officers to guide the business of the Club

     The Guest Director will have the responsibility of greeting all new guests. They shall introduce those guests to the membership and introduce them to other club members. They will distribute a flyer with club details and a business card with their contact number for additional questions.

     The New Member Director shall review the New Member Packet with each New Member. This packet will include Club Information, Roster, Bylaws and Handbook, Emergency & Waiver forms, Calendar, New

    Member Helpful hints and any other information deemed appropriate. They will introduce them to the Treasurer and Webmaster to become set up on the website.

     The Member Director will answer any questions at the Member Sign-up table and distribute any information or handouts required for the meeting.

     Coordinate the New Member meetings during the year.

  • Webmaster:

     Maintains website to include updated calendar, pictures, articles and announcements.

     Liaison with Wagon Masters to update caravan details on the website

     

  • Audit Committee:

     This committee consists of three members, with at least one (1) person being a non-board member appointed by the President or Board of Directors.

     Every March, the Treasurer’s books are to be reviewed by the Audit Committee and a report made to the Board of Directors and the Club.

  • Wagon Master Duties:

    1. Determine verbal interest in caravan at Club meeting. Provide information to webmaster to add to Calendar on website to accommodate sign ups.

    2. Select dates for caravan and choose campground(s) and determine cost per night:

    a. Ensure campground can accommodate larger rigs

    b. Document reservation procedure on the website if participants are required to make their own reservations

    c. If making reservations, request sites to be grouped as close as possible

    d. Submit deposit if required to reserve campsites

    e. Ask campground about wagon master comps* (all money collected is to be spent on that particular caravan)

    3. Determine round trip route, mileage, and travel time to/from destination campground(s):

    a. Include overnight stops (if any)

    b. Enroute stops such as rest stops, lunch, fuel

    c. Other stops as needed

    4. Plan social activities (potluck, happy hours, etc)

    5. Plan daily activities, including entertainment, sightseeing trips and/or tours.

    6. Present preliminary caravan plan, including all costs at Club meeting:

    a. Finalize participant list

    b. Collect deposits as necessary, include caravan fee of $5.00 per person**

    7. Finalize caravan to include:

    a. Confirm number of campsites at each campground

    b. Reserve meeting place for potluck and happy hours

    c. Prepare campground check-in and parking plan, if necessary

    d. Finalize entertainment and activities

    e. Verify that all caravan participants have a signed Emergency Contact and Waiver form on file with the Vice President.

    f. Obtain Emergency Contact and Waiver form book for caravan members from VP, banner, bulletin board, coffee pot, Club supplies, etc. from past wagonmaste.

    8. Distribute final caravan packet to participants at Club meeting prior to departure date. A complete plan of caravan activities includes as a minimum:

    a. Travel group assignments, departure times, routes and stops

    b. List of participants and cell phone numbers

    c. List of RV Parks, including address and phone number

    d. Designated walkie-talkie communications channel (usually 13.0)

    e. Plan for the photo record of the trip (who will do this?)

    f. Potluck assignments

    g. Happy hour assignments

    h. Daily itinerary

    i. Suggested activities and meals for YOYO days

    9. Upon arrival at each campground:

    a. Coordinate with campground personnel on assigned sites

    b. Assist caravan participants in locating individual campsite

  • Remind participants to make final payment for campsite, if necessary

d. Hang banner

e. Provide coffee each morning (discretionary)

f. Update bulletin board daily with activities

10. Coordinate daily activities:

a. Post times for departure on white board displayed next to Wagon master site

b. Assure each driver has directions

c. Provide carpooling assistance

d. Designated walkie-talkie communications channel if caravanning by car

11. Post-caravan responsibilities:

a. If the wagonmaster needs to purchase items that are used at all caravans, such as coffee, paper plates, napkins, etc., submit receipts to Treasurer for reimbursement.

b. Give verbal report at next Club meeting.

c. Submit article (max 500 words) and picture to PebbleCreek Post ( editorial@robson.com) by 4 p.m. on the 10th of the month, and Webmaster within two weeks post caravan. If unable to do so, contact a board member for assistance.

d. Return the Emergency Contact and Waiver Form Book to the Vice President.

e. Pass the banner, bulletin board, coffee pot, Club supplies, etc. to next caravan wagon master.

* Wagonmaster comps. Some campgrounds will give the wagonmaster a free night(s) camping when a large group is reserved. Some events also provide free or reduced admission costs to the wagonmaster. This is a Club of friends and we all volunteer our time and efforts. All comps provided to the wagonmaster must be prorated to reduce the costs to the other travelers, or distribute those funds in such a way that all participants of trip benefit from them.

** A Caravan Fee of $5 per person or $10 per rig (for a two-person rig) will be collected by the Wagon Master during the planning process. The Caravan Fee shall be used to cover administrative expenses incurred in the planning and arranging a caravan, as well as, but not limited to costs for group meeting sites, games, prizes, or food items shared by the caravan. The amount collected and spent by the Wagon Master should cover caravan expenses but will not include such costs as for day trips, admission fees or other elective activities.

Note: Each family is responsible for setting up any emergency and security provisions they feel necessary for their own situation, including notification of PC patrol.

  • Guest Policy (from a May 3, 2001 Club vote)

    Members shall have priority in participating in group travel Caravans, on a first come-first served basis, until the maximum available slots are filled. In the event not all the slots are filled, or if there is no limit as to the total number of slots available, non-members may participate as a guest of a participating member, with the prior approval of a majority of the board. Such approval shall not be unreasonably withheld. If an annual dues paying member has signed up for a caravan or has indicated interest in a Caravan by signing up for the event, and subsequently leaves Pebblecreek and the Wagon masters have used the sign up numbers to negotiate a group rate with an RV Park, the former Member shall be eligible to participate in the Caravan in guest status without the approval of the Board of Directors.

Section Leader

 Must be familiar with trip routing plans as developed by the Caravan Wagon master.

 Confirms Section Tail gunner has warning triangles in case of emergency.

  •  Conducts a walkie-talkie check before departure of the Section.

     Has the responsibility of having Section leave at the agreed upon time and traveling at a speed that will maintain the interval between Sections.

     Should occasionally check via walkie-talkie for problems and warn group of up-coming turns, advising them of which lane to use; and warn of approaching road hazards.

    *** Section Leader is the person leading a group of 3-5 rigs traveling in a group.

    **** A Section is an organized group of 3-5 rigs traveling together.

     

  • Tail Gunner

     Occupies the last position in the Section and must keep Section Leader informed of the status of the

    section. The Tail gunner should have a set of emergency Triangles.

     Comes to the aid of a rig in trouble and s tays with the rig until the trouble has been corrected or other satisfactory arrangements have been made. The Emergency Triangles should be set up as soon

    as it is determined that you will be there for any length of time.

     Should warn members of the Section of passing vehicles and notify the Section Leader when the group has completed a change in route or has passed obstructions.

     Should monitor group spacing and suggest changes if required.

     Should ask the Section Leader to reduce speed if the Section has become too spread out.

     Consult with the Section Leader and appoint a temporary replacement Tail gunner should it be necessary for you to temporarily leave the Section.

  • Caravan Rules of the Road

     Section Leaders should set and maintain a constant speed (traffic permitting) after obtaining a consensus from the Wagonmaster and section members. The use of cruise control is helpful for maintaining a

    constant speed. In no case should you exceed the posted speed limit and be aware that the speed limit for motor homes and fifth wheels/trailers is 55 mph in California.

     On the open road, leave enough space between yourself and the vehicle in front of you to allow other vehicles, including eighteen-wheelers, to come into your lane of traffic. This is true whether you are on a multilane divided highway or a two-lane road. On metropolitan freeways, where there are three or more lanes going in your direction, move to the second lane from the right so not to interfere with traffic joining the freeway using the on-ramps. The caravan section leader should initiate this move and keep the section advised by walkie-talkie when nearing an upcoming exit so as to move to the right lane (or left lane if it is a left exit). Try to minimize the number of lane changes on metropolitan freeways even if you find yourself behind a slow moving vehicle.

     All units in a caravan must have a walkie-talkie that is operational on the designated channel (usually channel 13.0 if there is no interference). All communications should be limited to members of our own caravan.

     If you plan to leave the caravan, the Wagonmaster must be notified in advance. If you then desire to rejoin a Caravan, you must request permission to do so through the Caravan Wagon master. Members leaving a caravan may have to pay for unused campsites and reservations or other incurred expenses over which the Wagonmaster has no control.

     If you develop trouble, advise the Section Leader and the Tail gunner through walkie-talkie. Turn on flashers and pull off the road at the first available safe place, leaving enough space for the Tail gunner to

    pull in behind your rig. The Tail gunner unit will stop with you and check the problem with you. You will not be left alone. If your walkie-talkie becomes inoperable, follow the same procedure. Someone

    will see you and report to the Tail gunner. Other members will continue on. If caravanning in Mexico, the whole Caravan will stop if road conditions permit.

 When departure times are given, please be at the assembly place, no less than 10 minutes ahead of time.

 

The Section Leader and/or Wagonmaster have a number of duties to perform before the Caravan moves out.

 Caravan members should remember to share in the cost of transportation when others provide it during the course of the Caravan.

 If members are unable to attend a function that they have signed up for, they are responsible for finding their own replacements or forfeit the cost of the event, if not refundable. The purpose of a Caravan is to ensure we all get from Point A to Point B as safely and efficiently as possible. Everyone traveling in a caravan has certain responsibilities.

The Wagon Master’s responsibilities are:

 Assign travel groups of 4-5 rigs and assign a “Leader” and “Tail gunner”

 Coordinate route, speed, fuel and rest stops, etc.

 Pass information on to Caravan members

 Group size is limited for specific reasons including safer travel on highways, easier re-fueling, reduced rest stop congestion, and smoother check-in at RV resorts.

Caravan Leaders’ responsibilities are:

 Know travel route, speed, rest area and refueling locations, and travel times

 Know who is in your caravan

 Have a list of cell phone numbers

 Maintain a steady speed

 Keep caravan members informed of upcoming turns and lane changes, and visible road construction or other obstacles

Tail gunners’ responsibilities are:

 Keep an eye on everyone ahead of him/her

 Carry safety triangles (all rigs should have these)

 Will drop out of caravan if someone experiences trouble with rig and assist as necessary

Individuals’ responsibilities are:

 Arrive at staging area no less than 10 minutes prior to departure time

 Check in with your group leader

 Review route, speed, stops, and Walkie Talkie channel with group leader

 Have list of cell phone numbers

 Make sure your fuel tank is full

 Make sure you have food for lunch and potluck in rig. The group does not stop for this.

 Turn your Walkie Talkie on and do a radio check

 While driving, make sure your headlights are on

 Always keep rigs in front and in back of you in sight – don’t spread out too far, but allow enough room for a semi-truck to merge if necessary.

 Maintain speed; use your cruise control

 Always respond to Leader’s Walkie Talkie transmissions

 Relay info front to rear, rear to front to ensure everyone stays informed

 Keep leader informed of any issues or problems you see.

Submit vacation form to PC patrol

 

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